Tuesday, 21 March 2017

Create a Lookup column from a list in a separate web

Problem:  I have a site collection (SPSite) with multiple sites (SPWeb) and I have a reference list in the SPSite (root web) that I want to use from multiple lists in the sites (SPWeb).

Resolution:  I recorded this short video that shows how to create a lookup site column in the site collection and then at the list within a sub web, you can associate the lookup.

video





Wednesday, 15 February 2017

MMS hybrid between SP2013 and O365 and SP2016 farms

Problem:  A lot of large enterprise customers have the Management Meta Data Service including the Content Type Hub that SharePoint farms subscribe to.  You are on-prem. with this centralised MMS and CTH.  Now you want search to work on your O365 public tenant and to use SP2016 on-prem.  It may even be more complicated with SP2016 installed on Azure and there is no direct access onto the on-prem SP2013 CTH.


Initial Hypothesis:  You want to have a central production MMS service that all SP farms subscribe to,  You can't subscribe from a SP2016 farm to the SP2013 central MMS service.  O365 can't subscribe to a different MMS, you need to use the MS MMS and sync the term store using CSOM or a tool that shall use CSOM.  Crossing domains such as in a DMZ that does not allow inbound connections look at chaining for CTHub solutions.

Restoring MMS to another farm also see moving the MMS database (think Prod for development workstations) is straight forward if you merely want another copy of the MMS, use the Export-SPMetadataWebServicePartitionData to get the MMS info and then import the MMS proxy using the PS Import-SPMetadataWebServicePartitionData.  Best post is here on exporting and importing ensuring GUIDs are maintained.  Andrew Connell has a great series on MMS and one of his post looks at the Copying the MMS instance from Prod to Development.  A normal backup and restore of the Content Hub Site Collection how to bring a copy of the CTHub back.


In Progress....

Sunday, 11 December 2016

Extranet Authentication Options for SharePoint 2013

Overview: Most large enterprises using SharePoint have implement Extranet solutions and these vary in complexity greatly.  Many implementation I have seen have morphed into bazaar solutions generally due to the tactical solutions implemented over time and were not caused by poor architecture.  It is the nature of these projects to get something out and with the rapid change in authentication over the past 5 years tons of business have landed in complex scenarios.

Office 365 has grown quickly and using Office 365 is generally a good idea however a lot of organisations still are resistant due to a variety of concerns such as regulatory compliance and trust.  Microsoft is definitely removing these barriers and I'd lean towards hosting the SharePoint Extranet in the cloud in the majority of situations.  The biggest barriers to moving to the cloud are Executive level buy in followed by senior IT folks that are bias to sticking to what they knew 10 years ago.   So a lot of the change is around education and providing a clear road-map.  The biggest technical hurdle will be around identify management.

Pretty much every organisation I deal with used Active Directory and then you may have a Federation Service normally ADFS.  You may have you external users in the same AD, a dedicate DMZ AD, or any other user directory including SQL or other LDAP provider.

Using Office 365/SharePoint Online I need to get both my internal and external users to be work with Office 365 and depending on the client setup I need to work thru both scenarios and think about the ramifications.

Note:  Ramifications are: resetting user passwords, does search work for all users and where does the data reside.

Possible Options:

  • AzureAD - Azures ACS for user accounts
  • Federated Identifies - use ADFS and build trust with ACS, identity and password is under our company control
  • AD sync to AzureAD - Think DirSyng, tooling is ADConnect

Notes:
http://www.sharepointeurope.com/blog/2015/10/identity-management-in-a-saas-based-world

Sunday, 23 October 2016

South Africa Compliance & O365

Yesterday, (22 Oct 2016) I presented at SharePoint Saturday Cape Town on securing your Data on O365 and SharePoint. I believe that South Africa is going to have massive requirement around compliance and here and e a few reasons why:
  1. POPI
  2. FSR bill in parliament at moment, this will enable twin peaks
  3. National credit amendment act regulates credit institutions
  4. Fic amendment bill also in parliament to govern anti money laundering
  5. Banks act governs bank
  6. Long term and short term insurance act
  7. Consumer protection act
 
Additionally, all of the big 4 are viewing big data and compliance as mega trends.

If you understand O365 security at the authentication level and application level you are well placed for the future.

Note: By application level I am referring to things like DLP, EMS, retention policy, ,,,

Friday, 12 August 2016

Mobile Platform Development for SharePoint 2016

Overview:  There are various options for building Mobile applications.  The simplest answer is to have a fully responsive designed web page and mobile users interact with the application using the mobile devices browser. Another option is to write code for each platform so for example write and iOS application what would be loaded in the AppStore, this requires multiple source codes to be maintained.  An improvement on this approach is to use a tool that creates a version from a single source for multiple stores.  So write once deploy to MS, Android and Apples store; PhoneGap and Xamarin are examples.

Xamarin uses C# code and compiles executable applications for each target mobile store such as iOS, Windows and Android.  Xamerin uses it's own IDE or a add-in for Visual Studio.

PhoneGap is also refereed to as Cordova.  PhoneGap creates the web application using HTML5, CSS & JS and wraps this web application in a plaform control/container.  In effect, the html page is hosted in each platforms executable within a web control.  The exe can interact with the web pages:  


Unity is another development platform probably the 3rd biggest and generally favored for gaming.

Summary:  Responsive Web Design works on the mobile device as a native html app using the mobile browser.  If you need to interact with he phones features and you need to write an application for the platforms store, rather use Cordova/PhoneGap where you write once and distribute to each desired platform.

Updated: 29 August 2016
More Info:
http://magenic.com/documents/Xamarin_PhoneGap_eBook.pdf?EBookTest



Tuesday, 7 June 2016

Excel Services REST API - SP2013 Notes

"Excel Services is a service application that enables you to load, calculate, and display Microsoft Excel workbooks on Microsoft SharePoint 2013. Excel Services was first introduced in Microsoft Office SharePoint Server 2007."  MSDN

There are 4 ways to interact with Excel using Excel Services, this article only looks at utilisting the REST API.  The figure below provide context showing an Excel file with a list of countries with 3 digit ISO codes.



Work in Progress...

Excel Services REST API - SP2013 Notes

"Excel Services is a service application that enables you to load, calculate, and display Microsoft Excel workbooks on Microsoft SharePoint 2013. Excel Services was first introduced in Microsoft Office SharePoint Server 2007."  MSDN

There are 4 ways to interact with Excel using Excel Services, this article only looks at utilisting the REST API.  The figure below provide context showing an Excel file with a list of countries with 3 digit ISO codes.



Work in Progress...